Beyond the Barre-It’s Time to Go to the Stage!

Drop Off/Pick Up Procedures 2018 - The Nutcracker Rehearsals & Performances

Sat, December 8, 2018 rehearsals move to the Wyoming High School Pendery Theater (106 Pendery Ave., Wyoming, OH 45215). 
 
PLEASE NOTE YOUR CHILD’S ARRIVAL AND DISMISSAL TIMES.

REHEARSAL NOTES


ARRIVAL AT THE STAGE FOR REHEARSALS


NEW!!  AT ARRIVAL, DANCERS IN PRE-BALLET-BALLET 4 WILL RECEIVE A DROP OFF/PICK UP SLIP WHEN YOU SIGN YOUR DANCER IN.  Bring this slip with you when you pick up your child and hand it to the volunteer for your child’s group.  This will help us keep the dancers safe and speed up the check-out procedure.  TAKE A PICTURE OF THE SLIP IN CASE YOUR LOSE IT OR ANOTHER PERSON IS PICKING YOUR CHILD UP.  Dancers in Ballet 5, 6, 7 do NOT need a slip.  


Kate Bostick, the Backstage Coordinator, will be at the door to direct you to your child’s dressing room.   Please put her phone number in your phone in case you need to get ahold of me or her once we’re at the stage.  
Kate Bostick cell # (513) 238-7822  Ms. Dena’s cell # (513) 633-8542 (I will not be answering or checking my phone once rehearsals begin).
Please be on time! Park on the east side of the Wyoming High School.  Enter at the STAGE DOOR, which will be labeled with a Beyond the Barre sign.  If your dancer is not there on time, we will be calling you!


Each group has 1-3 parent volunteers.   Please escort your child to the designated area and help him/her get ready (coat off, ballet shoes on, costume  on, etc…)  Before you leave, parents of younger dancers make sure your child has used the restroom!  Then, have him/her sit down quietly and wait for her rehearsal time.  Each child should bring a quiet activity (books, coloring pages, etc.)  You may then leave and return at your dancer's dismissal time.   (Only parent volunteers are permitted to stay.)
BACKSTAGE VOLUNTEERS-Instructions will be on your clipboard.  Arrive on time so you’re there before the dancers in your group.  READ your instructions and make sure to flip the plastic sleeve over for your group’s Stage and Finale orders.   If you have not received your volunteer t-shirt, I will have them at the stage when you check in.
SNACKS/DRINKS- For dancers that will be at the stage for over 2 hours, pack a NUT-FREE snack and labeled water bottle. ONLY WATER IS ALLOWED BACKSTAGE!  We have dancers that are extremely allergic.  Any snack containing peanuts will be thrown away!


REHEARSAL SCHEDULE
-Sat, December 8, 2018 Mandatory Staging Rehearsal- Dancers wear their normal ballet class attire.  Dancers will be directed to a backstage dressing room, where they can put their dance bags and wait with the Backstage Volunteers until they’re called to the stage.   
-Monday, December 10, 2018 Mandatory Technical Rehearsal-Dancers wear their normal ballet class attire.  Dancers will be directed to a backstage dressing room, where they can put their dance bags and wait with the Backstage Volunteers until they’re called to the stage.   
-Fri, Dec.14, 2018 Mandatory Dress Rehearsal-Dancers arrive ‘Stage Ready’ with hair ready, light stage makeup applied, in tights & younger dancers in costume.  Dancers will be called by group to the makeup/costume room for headpieces and accessories.  Dancers are able to leave their costumes at the stage, if they wish.  ALL COSTUMES WILL STAY AT THE STAGE AFTER SUNDAY’S PERFORMANCE.  


DISMISSAL FROM REHEARSALS AT THE STAGE- Please note your child's pick up times on the rehearsal schedule attached.  The Parent Volunteers will bring the dancers to you at the designated area in the lobby.  To ensure each dancer’s safety, make sure you give your child’s name to the backstage volunteer with the clipboard to check your child out. 
 
PICK UP SPOTS FOR REHEARSALS


ALL DANCERS will be picked up in the rear of the WHS Pendery Theater Lobby. ENTER THE PENDERY CENTER LOBBY DOORS TO PICK UP YOUR CHILD. For the safety and privacy of the dancers, you cannot walk through the mirrored hallway at dismissal time.
Parent volunteers will bring each group out to you in the Pendery Theater Lobby.  Please be patient.  I try hard to stay on time with rehearsals, but with 150 dancers it can sometimes be tricky.  Thanks in advance for your patience.  I also try to stagger dismissal times, so there is adequate parking. HAND THE VOLUNTEER YOUR CHILD’S DROP OFF/PICK UP SLIP, so the volunteer can check your child’s name off the clipboard. 

PERFORMANCE NOTES
ARRIVAL AT THE STAGE FOR DRESS REHEARSAL AND PERFORMANCES- Dancers arrive ‘Stage Ready’ with hair ready, light stage makeup applied, in tights & younger dancers in costume.  Dancers will be called by group to the makeup/costume room for headpieces and accessories.  Dancers are able to leave their costumes at the stage, if they wish.  ALL COSTUMES WILL STAY AT THE STAGE AFTER SUNDAY’S PERFORMANCE.  *DON’T FORGET TO SEND GARMENT BAGS IF ONE WAS SENT HOME! 


2 PERFORMANCES!  December 15 & 16, 2018 (4:00-5:45) 

Ballet 5, 6, 7 dancers called at 2:00
Ballet 2, 3, 4 dancers called at 2:45
Pre-Ballet, Tiny Dancers, Ballet 1 dancers called at 3:00
(The doors will open 30 minutes before showtime.)

DISMISSAL FROM PERFORMANCES- After the performance, each group will be lead back to the dressing area to gather their things. 
Dancers will need a change of clothes on Sunday since they leave their costumes at the stage! 


*FOR THE SAFETY AND PRIVACY OF THE DANCERS, ONLY BACKSTAGE VOLUNTEERS WITH A BACKSTAGE VOLUNTEER T-SHIRT ARE ALLOWED BACKSTAGE!  


The Parent Volunteers will take each group to a designated meeting place to meet their families.  Please note the location and wait there for your child.
 
PICK UP SPOTS FOR PERFORMANCES 
After each performance, the dancers will be led to their dressing rooms to gather their things and then dismissed as a group.  Ballet 2, 3, 4, 5, 6, & 7 dancers will be dismissed at the rear of the lobby by groups.  THERE WILL BE 3 LINES WITH SIGNS.  ONE FAMILY REPRESENTATIVE WILL LINE UP IN THE APPROPRIATE LINE WITH YOUR DROP OFF/PICK UP SLIP READY.  


*The youngest dancers (Pajama Kids, Mice, Peppermints, Cotton Candies, Snow Angels, & Chinese Tea) will be dismissed INSIDE THE AUDITORIUM.  So hang tight inside the auditorium for 10 minutes and I will dismiss each group individually on the stage.  Once your child’s role is called, please come up to the LEFT SIDE OF THE STAGE.  1 family representative can walk up the steps with the Drop off/Pick Up slip to get the dancers.



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